HMRC revise the wording of Gift Aid envelopes

29 October 2015
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29 October 2015, Comments: 0

HMRC announced last week that a new Gift Aid declaration is to be used by all charities who collect one off Gift Aid donations. The new wording will be strictly compulsory for Gift Aid envelopes, as of April 5th 2016 and envelopes bearing the old declaration will become invalid after this date.

UPDATE: Please note that HMRC have since relaxed their rules on this change. Charities can now use envelopes bearing the old wording beyond the April 5th deadline.

This news was a complete surprise to Pillarbox and we sympathise with customers who have recently placed a large order for Gift Aid envelopes. These will need to be used up in the next 5 months before they become invalid in April.

Since receiving word from HMRC on the change we have taken the following steps:

  1. We have ceased production of Gift Aid Envelopes bearing the old declaration and disposed of stock envelopes that have been printed with the previous wording.
  2. Our Gift Aid declaration has been amended and approved by HMRC. This new wording will now be printed on all Gift Aid envelopes from now on.
  3. We have published this guide to explain the HMRC update and advise customers on the best course of action to take.


How has the declaration changed?

The image on the right depicts the new HMRC approved Gift Aid declaration. You will notice that the main changes are as follows:

To simplify the form, HMRC have shortened the declaration text and the form no longer requests a signature.

A warning has also been introduced to make donors more aware that they are responsible for paying the difference, should their Gift Aid amount be more than the total tax they have paid.

The first line of the donors address ONLY is now required.

Why have HMRC changed the Gift Aid declaration form?

HMRC’s idea for a new Gift Aid declaration was conceived after a consultation period with representatives of the charity & church sector.

It is designed to be simpler, easier to understand and ultimately, its function is to increase the take up of Gift Aid donations.

What should I do if I have large stocks of envelopes bearing the old wording?

We realise that some customers will have recently ordered Gift Aid envelopes, which they intended to last them much longer than five months.

This surprise announcement by HMRC means that these envelopes will be invalid after 5th April 2016.

Despite recognising the potential wastage this deadline could cause, unfortunately HMRC are adamant that the new form is to be adopted by this date.

We suggest that customers who find themselves in this position use up as many of these envelopes as they can before the deadline, before disposing of the remainder.

In the meantime, you can order additional stock of Gift Aid envelopes, which will now be printed with the revised wording and valid after the 5th April 2016.

If you wish to discuss this latest HMRC change with our sales team, please don’t hesitate to contact us by calling 01942 722572 or emailing

To order Gift Aid envelopes with the revised wording, please contact us or place your order via our website.

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